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Rio Grande Valley PA Society

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2025 Sponsor Registration for RGVPAS CME Conference

  • 27 Mar 2025
  • 2:00 PM
  • 29 Mar 2025
  • 5:00 PM
  • South Padre Island - Courtyard Marriott SPI
  • 499

Registration

(depends on selected options)

Base fee:
  • This sponsorship helps provide the technology needed to deliver a dynamic conference. Complimentary table-top exhibitor booth and sponsorship signage at the booth. Signage recognition at registration and in the conference space. The logo and company name are highlighted on the mobile app and website.
  • Sponsor a coffee break for attendees. Signage and marketing on the mobile app will show the company logo for the coffee break.
  • All participants receive a lanyard to securely keep their name tags & other important information for easy access at registration.
  • All attendees receive a tote bag at registration.
    - Company logo and name on the conference bag distributed to all attendees.
    - Cost includes tote bag production
    - Company brochures and promotional
    material in the tote bag.
    - Complimentary table-top exhibitor
    booth and sponsorship signage at the booth.
  • One (1) 6-foot skirted traditional tabletop
    One complimentary exhibit hall pass.
    Recognition as an exhibitor on RGVPAS website & mobile app
    Recognition on all event emails to attendees.
    Pre/Post Attendee list
    Pre-conference attendee email blast
  • Company logo on event floor at registration.
    Company logo and name on a floor or wall decal for all attendees to view.
    Cost includes decal production.
  • One (1) 6-foot skirted traditional tabletop
    One complimentary exhibit hall pass.
    Recognition as an exhibitor on RGVPAS website & mobile app
    Recognition on all event emails to attendees.
    Pre/Post Attendee list
    Pre-conference attendee email blast
  • This is the cost for an extra exhibitor badge.
  • 60-minute time slot to speak on product
    Logo displayed onscreen pre & post-presentation, & signage at door
    Post-conference attendee mailing list.
    Recognition on the RGVPAS website, and mobile app & listed on the agenda
    Email blast advertising product theater.
    Exhibit space.
    Standard AV included
    Note: Food & beverage for up to 60 attendees for the hour are the responsibility of the society. The menu selection is RGVPAS' choice. Basic AV included.
  • 60-minute time slot to speak on product
    Logo displayed onscreen pre & post-presentation, & signage at door
    Post-conference attendee mailing list.
    Recognition on the RGVPAS website, and mobile app & listed on the agenda
    Email blast advertising product theater.
    Exhibit space.
    Standard AV included
    Note: Food & beverage for up to 60 attendees for the hour are the responsibility of the society. The menu selection is RGVPAS' choice. Basic AV included.
  • Second choice of product theater is based on availability. Includes time slot, minimal AV, and marketing to our attendees.
    Mobile app sponsor. Includes password to log on to mobile app as sponsor's choice.
    Napkins and coasters at breaks with the company logo outside the conference room.
    Phone and laptop recharging table sponsor with company logo on signage
    Signage recognition as Gold Sponsor
    Email blast to attendees before the event
    Recognition on the RGVPAS website and mobile app
    Premium exhibit space
    Attendee contact list
    *Food and beverage and basic AV is the responsibility of the society.
  • Signage: Display of sponsor logos on conference signage, the website, event announcements, and marketing materials.
    Social Media: Mentions and features on the society's social media channels.
    Job Posting Opportunity: Sponsors can email the membership about available job opportunities and post them on the society's social media channels.
    Networking Opportunities: Host a dinner event in the 2025-2026 calendar year at a venue of the sponsor's choice.
    Social Hour Event: Sponsor-hosted social hour at the 2025 RGVPAS conference, with the venue chosen by the sponsor. Food and beverages are not the responsibility of the society.
  • Flyer placed under attendees' doors marketing your company.
  • Flyer insert into attendee bags
  • Be able to access the attendee information easily by scanning the attendee QR code. Only one admin user per retrieval.
  • Signage recognition w/instructions at registration
    Customized mobile app password for all attendees to use.
    Recognition as Mobile App Sponsor on the website/app
    All instructions will be emailed to attendees with logo included in email
  • First choice of lunch product theater. Based on availability. Includes time slot, minimal AV, and marketing to our attendees.
    Wi-Fi Sponsor for all attendees with logo on business size card at registration with wifi code.
    Conference Hotel Key Card Sponsor. All hotel key cards will have the sponsor logo on them.
    Lanyard sponsor.
    Conference bag sponsor
    Disposable coffee cup sponsor for one break.
    Premium placement signage recognition as Platinum Sponsor
    Premium registration floor branding
    2 social media posts
    Email blast to attendees before the event.
    Premier recognition on the RGVPS website and mobile app
    Premium exhibit space
    Attendee contact list
    *Food and beverage and basic AV is the responsibility of the society.
  • Premium Exhibitor: Limited amount. The premium booth package offers the same amenities as a regular booth, along with marketing support for an off-site dinner held at a venue of your preference. RGVPAS will promote the dinner both before and during the conference. RGVPAS is not responsible for the food, beverage, and av.
  • 60-minute time slot to speak on product
    Logo displayed onscreen pre & post-presentation, & signage at door
    Post-conference attendee mailing list.
    Recognition on the RGVPAS website, and mobile app & listed on the agenda
    Email blast advertising product theater.
    Exhibit space.
    Standard AV included
    Note: Food & beverage for up to 100 attendees for the hour are the responsibility of the society. The menu selection is RGVPAS' choice. Basic AV included.
  • 60-minute time slot to speak on product
    Logo displayed onscreen pre & post-presentation, & signage at door
    Post-conference attendee mailing list.
    Recognition on the RGVPAS website, and mobile app & listed on the agenda
    Email blast advertising product theater.
    Exhibit space.
    Standard AV included
    Note: Food & beverage for up to 100 attendees for the hour are the responsibility of the society. The menu selection is RGVPAS' choice. Basic AV included.
  • Recognition on the mobile app, agenda, and website for one session. Option for sponsor representative to introduce session speaker
  • Breakfast product theater sponsor. Includes food for 60 attendees.
    Banner on the mobile app for the event.
    Logo on the agenda, mobile app.
    Signage at the event recognizing sponsorship.
    Email blast to attendees before the event.
    Recognition on the RGVPAS website.
    Premium exhibit space.
    Attendee contact list.
    Shout out on the mobile app.
    One social media post on RGVPAS social media platforms.
    Logo note pads and pens in registration bags.
    Email blast to attendees before the event.
    *Food and beverage and basic AV is the responsibility of the society.
Register


Download the prospectus here!

Download the W-9

Secure your hotel here under the RGVPAS room block!



If, after the contract is entered into, Rio Grande Physician Assistants (“RGVPAS”) fails or is unable to provide an Exhibitor with the opportunity to exhibit at the RGVPAS Show, due to fire, strikes, authority of the law, act of God or any other cause or reason, and the Exhibitor is not responsible for such failure, the Exhibitor’s sole and exclusive remedy shall be the return of all monies that it has paid in the connection with the Application/Contract. In such case, RGVPAS shall bear no further liability or responsibility under such agreement.

EXHIBITOR AGREES TO BE RESPONSIBLE FOR HIS/HER OWN PROPERTY. EXHIBITOR SHALL RELEASE AND HOLD HARMLESS AND INDEMNIFY CAPA FROM ANY AND ALL CLAIMS, OBLIGATIONS, LIABILITIES, CAUSES OF ACTION, LAWSUITS, DAMAGES, AND ASSESSMENTS, INCLUDING LEGAL FEES, THAT RESULT FROM AN ALLEGATION OF NEGLIGENCE ON THE PART OF THE EXHIBITOR OR CAPA OR THIRD PARTIES IN THE USE OF THE EXHIBIT SPACE OR ACTIVITIES IN CONNECTION WITH THE USE OF EXHIBIT SPACE.

Acceptance of Application: Acceptance of this application as an agreement between the Exhibitor and RGVPAS will occur only when an official confirmation packet has been sent by RGVPAS via email. It is understood that disapproval of an Exhibitor, per the terms outlined in the Exhibitor Regulations, will result in termination of the agreement without penalty to either party.

Exhibitor Regulations Agreement: The undersigned acknowledges and agrees to the Exhibitor Regulations as published by RGVPAS (available upon request) which are considered to be part of this agreement between the Exhibitor and the RGVPAS.

Cancellation Policy: The undersigned acknowledges understanding of RGVPAS Exhibitor Cancellation Schedule: 60 or more days prior to the conference - full refund. 30-60 days prior to the conference - 50% refund.30 days or less prior to the conference - no refund.

Warranty of Authority: The Exhibitor and person signing this application on its behalf represent and warrant that the undersigned person is a duly authorized and appointed agent of the Exhibitor and is fully empowered to bind the Exhibitor to all provisions contained in this agreement.





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Address:
PO Box 12554
San Antonio, TX
78212

Email:

admin@rgvpas.org


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