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Rio Grande Valley PA Society

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2026 Sponsor Registration for RGVPAS CME Conference

  • 26 Mar 2026
  • 2:00 PM
  • 28 Mar 2026
  • 5:00 PM
  • South Padre Island - Courtyard Marriott SPI
  • 500

Registration

(depends on selected options)

Base fee:
  • Technology Support: Contributes to a dynamic conference experience.
    Exhibitor Booth: Included exhibitor space.
    Booth Signage: Sponsorship recognition at your booth.
    Registration Signage: Logo/name displayed at registration.
    Conference Space Signage: Logo/name displayed in conference areas.
    Mobile App Highlight: Prominent logo and company name.
    Website Highlight: Prominent logo and company name.
  • Sponsor a coffee break for attendees. Signage and marketing on the mobile app will show the company logo for the coffee break.
  • All attendees receive a tote bag at registration.
    - Company logo and name on the conference bag distributed to all attendees.
    - Cost includes tote bag production
    - Company brochures and promotional
    material in the tote bag.
    - Complimentary table-top exhibitor
    booth and sponsorship signage at the booth.
  • Company logo on event floor at registration.
    Company logo and name on a floor or wall decal for all attendees to view.
    Cost includes decal production.
  • Exhibitor Fee Includes:
    One (1) 6-foot skirted traditional tabletop exhibit space.
    Invitation to the RGVPAS Welcome Reception on Friday night.
    Two (2) complimentary Exhibit Hall pass.
    Recognition as an exhibitor on:
    RGVPAS website
    Pre-conference email communications
    Mobile application
    Pre-and post-conference attendee list
    Please Note: Electricity for your booth must be purchased directly through the hotel.
  • This is the cost for an extra exhibitor badge.
  • 60-minute time slot to speak on product
    Logo displayed onscreen pre & post-presentation, & signage at door
    Post-conference attendee mailing list.
    Recognition on the RGVPAS website, and mobile app & listed on the agenda
    Email blast advertising product theater.
    Exhibit space.
    Standard AV included
    Note: Food & beverage for up to 60 attendees for the hour are the responsibility of the society. The menu selection is RGVPAS' choice. Basic AV included.
  • 60-minute time slot to speak on product
    Logo displayed onscreen pre & post-presentation, & signage at door
    Post-conference attendee mailing list.
    Recognition on the RGVPAS website, and mobile app & listed on the agenda
    Email blast advertising product theater.
    Exhibit space.
    Standard AV included
    Note: Food & beverage for up to 60 attendees for the hour are the responsibility of the society. The menu selection is RGVPAS' choice. Basic AV included.
  • Second choice of a product theater. Based on availability. Includes time slot, minimal AV, and marketing to our attendees.
    Conference bag sponsor.
    Sponsor for Self-Defense for Healthcare professionals held.
    Disposable coffee cup sponsor for one break.
    Premium placement signage recognition as Gold Sponsor.
    Floor Decal/Graphic Sponsor: Place branded floor decals in high-traffic areas, creating a unique and memorable visual impact.
    2 social media posts
    Email blast to attendees before the event.
    Premier recognition on the RGVPS website and mobile app
    Banner on the mobile app.
    Premium exhibit space.
    Attendee contact list
    *Food and beverage and basic AV is the responsibility of the society.
  • Social Event/Happy Hour Sponsor: Host of the Friday night social event for the conference at the hotel.
    Wellness Break Sponsor: Logo recognition on the website, agenda, and mobile ap for the Yoga on the Beach event taking place on Saturday morning.
    Two promotional items of choice provided for raffling off during the exhibitor game.
    Premium Exhibitor Booth
    Floor decal highlighting sponsorship
    Signage: Display of sponsor logos on conference signage, the website, event announcements, and marketing materials.
    The provider can feature up to two speakers on the agenda to promote their organization while discussing conference-appropriate topics. These topics must be approved by the CME committee.
    Social Media: Mentions and features on the society's social media channels.
    Job Posting Opportunity: Sponsors can email the membership about available job opportunities and post them on the society's social media channels.
  • Flyer placed under attendees' doors marketing your company.
  • Flyer insert into attendee bags
  • Let RGVPAS handle the marketing for your company's off-site dinner! We'll promote your event on our platform, mobile app, and social media channels, and even manage the RSVP process for you.
  • First choice of product theater is based on availability. Includes time slot, minimal AV, and marketing to our attendees. Food for 100 attendees.
    One member dinner slot on the 2026-2027 RGVPAS calendar.
    Lanyard sponsor: Logo branding on attendee lanyards.
    Water Bottle Sponsor: Provide branded reusable water bottles to attendees, promoting sustainability and offering ongoing brand visibility.
    Floor Decal/Graphic Sponsor: Place branded floor decals in high-traffic areas, creating a unique and memorable visual impact.
    Mobile app sponsor: Includes password to log on to mobile app as sponsor's choice.
    Phone and laptop recharging table sponsor with company logo on signage.
    Signage recognition as Platinum Sponsor.
    Email blast to attendees before the event
    Recognition on the RGVPAS website.
    Banner pop up on mobile app.
    Premium exhibit space.
    Attendee contact list.
    *Food and beverage and basic AV is the responsibility of the society.
  • 60-minute time slot to speak on product
    Logo displayed onscreen pre & post-presentation, & signage at door
    Post-conference attendee mailing list.
    Recognition on the RGVPAS website, and mobile app & listed on the agenda
    Email blast advertising product theater.
    Exhibit space.
    Standard AV included
    Note: Food & beverage for up to 100 attendees for the hour are the responsibility of the society. The menu selection is RGVPAS' choice. Basic AV included.
  • 60-minute time slot to speak on product
    Logo displayed onscreen pre & post-presentation, & signage at door
    Post-conference attendee mailing list.
    Recognition on the RGVPAS website, and mobile app & listed on the agenda
    Email blast advertising product theater.
    Exhibit space.
    Standard AV included
    Note: Food & beverage for up to 100 attendees for the hour are the responsibility of the society. The menu selection is RGVPAS' choice. Basic AV included.
  • Recognition on the mobile app, agenda, and website for one session. Option for the sponsor representative to introduce the session speaker
  • Sponsor for one afternoon snack bar and coffee for attendees.
    Member Meeting Dinner in the calendar year 2026-2027. (Food and beverage not responsible by RGVPAS)
    Logo note pads or pens in registration bags.
    Banner on the mobile app for the event.
    Logo on the agenda, mobile app.
    Signage at the event recognizing sponsorship.
    Email blast to attendees before the event.
    Recognition on the RGVPAS website.
    Premium exhibit space.
    Attendee contact list.
    Shout out on the mobile app.
    One social media post on RGVPAS social media platforms.
    Email blast to attendees before the event.
    *Food and beverage and basic AV is the responsibility of the society.

Register

CLICK HERE TO VIEW THE 2026 PORSPECTUS






1. Terms and Conditions:

A. Force Majeure:If, after the contract is entered into, the Rio Grand PA Society (“RGVPAS”) fails or is unable to provide an Exhibitor with the opportunity to exhibit at the RGVPAS Show, due to fire, strikes, authority of the law, act of God, or any other cause or reason beyond RGVPAS 's control, and the Exhibitor is not responsible for such failure, the Exhibitor’s sole and exclusive remedy shall be the return of all monies that it has paid in connection with the Application/Contract. In such case, RGVPAS shall bear no further liability or responsibility under this agreement.

B. Responsibility for Property:Exhibitor agrees to be responsible for his/her own property. Exhibitor shall release and hold harmless and indemnify RGVPAS from any and all claims, obligations, liabilities, causes of action, lawsuits, damages, and assessments, including legal fees, that result from an allegation of negligence on the part of the Exhibitor, RGVPAS, or third parties in the use of the exhibit space or activities in connection with the use of exhibit space.

C. Acceptance of this application as an agreement between the Exhibitor and RGVPAS will occur only when an official confirmation packet has been sent by RGVPAS via email. Disapproval of an Exhibitor, per the terms outlined in the Exhibitor Regulations, will result in termination of the agreement without penalty to either party.

D. Exhibitor Regulations Agreement:The undersigned acknowledges and agrees to the Exhibitor Regulations as published by RGVPAS (available upon request), which are considered to be part of this agreement between the Exhibitor and RGVPAS.

E. Cancellation Policy:The undersigned acknowledges understanding of the RGVPAS Exhibitor Cancellation Schedule:

  • 60 or more days prior to the conference - full refund.
  • 30-60 days prior to the conference - 50% refund.
  • 30 days or less prior to the conference - no refund.

F. Warranty of Authority:The Exhibitor and the person signing this application on its behalf represent and warrant that the undersigned person is a duly authorized and appointed agent of the Exhibitor and is fully empowered to bind the Exhibitor to all provisions contained in this agreement.

G. Transactions: Exhibitors and sponsors agree that no financial transactions or sales of goods/services will be conducted between exhibitors/sponsors and attendees during the conference. This policy is strictly enforced to maintain the integrity of the event. Any violation of this policy may result in immediate removal from the event without refund and potential exclusion from future events.

H. Please be advised that in the event of inclement weather or weather-related issues, no refunds will be provided to sponsors or exhibitors. RGVPAS does not control weather conditions in South Padre Island and cannot be held responsible for disruptions or cancellations due to such circumstances.

Disclaimer:

The Exhibitor assumes full responsibility and agrees to indemnify and defend RGVPAS, the South Padre Courtyard Marriott, and their respective employees and agents against any claims or expenses arising from the use of the exhibition premises. The Exhibitor acknowledges that neither RGVPAS nor the South Padre Courtyard Marriott provides insurance coverage for the Exhibitor’s property. It is the sole responsibility of the Exhibitor to obtain such insurance.





Contact Us

Address:
PO Box 12554
San Antonio, TX
78212

Email:

admin@rgvpas.org


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